Start of Regatta
Before the Regatta
- Get all details of the regatta including NoR and SIs if available
- Create a new eventand set status as Planning
- Identify classes, scoring systems, number of drops, whether results are Time (and TCF based) or Place only
On Site Regatta Equipment Checklist
Used for on site scorers
- Dedicated room or quiet area away from public access
- Internet access portable hotspot
- LAN hub and cables
- Power Board with extension lead
- Phone, iPad chargers
- Phone headset
- Computer Headset
- Big screen
- Small printer
- Spare toner
- 2 reams of paper
- USB Cable
- Assortment of pens, highlighters, pencils, erasers
- A4 notepad
- 10-20 A4 Folders pre marked:
- Completed Finish Sheets
- Scoring Correction Requests
- Jury Decisions
- Latest Results
Start of Day
- Check that all is done from previous day
- Check that End Of Day Processing has been done for previous day
- All race results are Final
- All drops have been calculated correctly
- Jury/Protest penalties have been applied
- Scoring Errors have been processed
- Remove yesterday’s Protest Times Sheet from Notice Board
- Upload to ISAF if applicable
- Check sufficient paper, toner and other supplies
- Check internet connection
- Check today’s schedule for which classes are scheduled to race
- Print copies of current entry lists
- Start of Day briefing with On Water Race Management Team
- Review and discuss any issues from yesterday
- Make sure on water recorders/scorers have Finish Sheets
- Make a list of which races are scheduled for which classes
- Identify classes which will use a drops from today
- Create new races for today
- Set status as Planning
- Set Scheduled Start Times from daily program
- Might need to estimate start time for multiple race classes
- Print Sign On/Off Sheet and set up Sign On/Off area for competitors
- Print Protest Times sheet
- Print Scoring Error Correction Requests
During Racing
- Use Daily Schedule as a guide
- After estimated Scheduled Start Time call Race Management to verify start times. Allow about 10 mins after last scheduled start.
- Check target finish time with Race Committee and remind them to send results or phone in
- Update Actual Start Times for each race
- If results are being phoned in see Recording Phoned In Results
- Enter finish times or places
- Watch for a boat being recorded as OCS and make sure OCS is applied properly
- When all competitors have finished
- Check to see whether drops should be turned on for this class
- Publish Race by changing Race Status to Published
- Check internet outputregularly
- If all races have completed for a class for the day
- Manuallyspot check the PointScoreto make sure results are sensible
- Calculate and Print Protest Time Limits
- Call On Water Race Management and get finish time of last boat in the class
- Add Protest time (usually 90 mins) and update Protest Time Limits on Notice Board
End of Day
- Check that all boats have finished for each class
- For each completed class print the PointScoreand post on Noticeboard. Note that special reports may be required for each regatta.
- If there are Protests, wait for the Jury to complete each hearing and
- Enter Protest Scores
- Enter Protest Decisions
- Wait for End of Protest Time or when all Protests have been heard (which ever is the later) and Run end of day processing